5.5 How to Report Maltreatment to a Minnesota Department of Health (MDH) Licensed Facility?

The Minnesota Department of Health (MDH) has licensed certain facilities and mandated them to report maltreatment according to the requirements outlined in MS 626.557.

Moreover, any federally certified skilled nursing facilities (SNFs) or nursing facilities (NFs) need to adhere to some additional reporting requirements imposed by federal law. Similar requirements are imposed on hospitals with swing beds.

Any incidents of maltreatment not reportable to the Minnesota Department of Health (MDH) according to federal law may still be required to be relayed as suspected maltreatment to the MAARC under MS 626.557.

It is required by federal law that any occurrences such as abuse, mistreatment, neglect, misappropriation of resident property, and injuries due to unknown reasons must be reported to MDH within 24 hours of discovery. These reports must be made through electronic notification.

The process is as follows:

  • Facilities report to MDH through a secure website.
  • Facilities are provided with a user identification number and password from the MDH to file an initial and investigative report through the electronic system.
  • When the initial report has been made, a tracking number is automatically assigned to the incident.
  • The reporting facility receives a message that confirms the report’s receipt. This confirmation message must be printed and retained in the incident reporting files.

The mandated reporter must also submit a report to the MAARC or CEP if they are reportable under the VAA.

However, since August 1, 2009, the following providers are granted an exception to oral reporting to the MAARC/CEP:

  • Boarding care homes licensed under sections MS 144.50 to 144.58 and certified under Title 19 of the SSA (Social Security Act),
  • Nursing homes licensed under section MS 144A.02 and certified under Title 18 of Title 19 of the social security act,
  • Hospitals licensed under sections MS 144.50 to 144.58.

These providers can send a duplicate of the initial report and submit it electronically to the health commissioner to comply with the reporting requirements.

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